Market Accord practical resource

Supplier Readiness Evidence Checklist

A twelve-area review of entry, operating capability, evidence and mobilisation.

Use note: adapt this document to the organisation, sector, legal duties and delivery risk. Completion is not certification, buyer approval or proof that a control operates.

Readiness review

Area	Questions to resolve	Possible evidence
1. Legal identity and responsibility	Legal name, company number, trading names, ownership, contracting party, invoicing, insurance and data-controller role are accurate and consistent.	Companies House record; terms; insurance schedule; privacy notice; organisation chart
2. Market and opportunity fit	The buyer problem, route-to-market, eligibility, contract scale, competition, mobilisation and no-bid conditions are understood.	market map; opportunity qualification; route-to-market decision
3. Quality and service design	The service process, acceptance criteria, quality checks, complaints and corrective action are defined and used.	process map; standard work; quality records; complaint log
4. Capability evidence	Claims have an owner, attributable source, date, scope, limitation and review status.	Capability Evidence Record; case evidence; competence records
5. Capacity and continuity	People, equipment, systems, premises, suppliers and fallback arrangements can support the proposed demand.	capacity model; continuity plan; dependency register
6. Data and cyber	Information flows, lawful basis, access, retention, incidents, backups and supplier controls are proportionate to risk.	data map; access list; retention schedule; incident process
7. People and competence	Roles, availability, competence, supervision, workload, handover and wellbeing controls are credible.	role descriptions; training; resource plan; handover records
8. Supply chain	Critical suppliers and subcontractors are selected, contracted, monitored and capable of supporting delivery.	supplier register; due diligence; agreements; performance review
9. Commercial control	Cost, margin, indexation, cash flow, payment delay, liability, change and contract risk are understood.	cost model; cash-flow scenario; contract review; approval record
10. Social and environmental value	Commitments are connected to a real need, partner, baseline, owner, delivery plan and evidence.	partner confirmation; baseline; action plan; outcome records
11. Mobilisation	Promise handover, dependencies, acceptance, reporting, escalation and first 90 days are planned.	30–60–90 plan; RACI; reporting calendar; risk log
12. Improvement	Performance, incidents, feedback and lessons lead to corrective action and management decisions.	dashboard; review minutes; root-cause analysis; improvement backlog

Decision

Proceed / qualify / pause / stop
Three priority actions	1. 2. 3.
Owner and review date

Version 1.0 · Published 20 August 2026 · Market Accord, supported by Bid Champions Ltd · marketaccord.co.uk